Managing and using DEPARTMENTS

Some organizations consist of a complex department hierarchy. There are usually two common use cases for file management in these organizations: a. There should be a common file-sharing space for the organization. The folder hierarchy should map the department hierarchy. There will be a separate folder or space assigned to each department. b. The sharing space should be owned and managed by the organization, but not individual employees. So that the ownership of files doesn't have to be changed when an employee leaves the organization. The SYSTEM ADMIN can: - Manage department hierarchy and members - Assign storage quota for departments - Create and manage shared libraries in departments Manage department hierarchy and members¶ The system admin can setup the department hierarchy in two ways: 1. manual setup or 2. import from Active Directory. The system admin can create any number of top level departments and create any levels of sub-departments under each department. And each level of department can be populated with members. The system admin can set the role of each member to 'member' or 'admin'. We'll introduce how can a department admin manage department later. The system admin can also import the hierarchy from OUs (Organizational Units) in AD. Please refer to "Sync OU to departments" section in LDAP Group Sync documentation. Each OU will be imported as a department. And the sub-OUs under an OU will be imported as sub-departments. Department libraries can be automatically created in the import process. System admin can also delete a department after all the sub-departments and libraries are deleted. Assign Storage quota for departments¶ The file libraries created inside a department are owned by the department itself, not by any individual user. So the system admin can assign storage quota to a department. The total size of all the libraries in a department cannot exceed the storage quota. Please note that the quota of sub-department doesn't depend on the quota of its parent department. Create and Manage shared libraries in departments¶ Unlike groups, libraries owned by individual users cannot be shared to a department. Department libraries can only be created by the system admin or department admin. This is for the purpose for more consolidated control of the libraries. All the above operations can be done in the system admin interface. See the below screenshot for information.

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